Have you ever wanted to print just the textual notes from your PowerPoint presentation? I couldn’t find much in terms of helpful instruction, so here’s how I got what I needed (a plain text file) in PowerPoint 2011 for Mac:

  1. Go to File > Print.
  2. Select ‘Notes’ under ‘Print What’.
  3. Use the PDF dropdown in the bottom left corner to ‘Save as PDF…’.
  4. Open your PDF in Adobe Acrobat (I used Pro).
  5. Go to File > Export > Text > Text (Plain).
  6. Review for odd inaccuracies.

That was all I needed to have for my speaking notes: plain text so that I could control the size of the font for printing notes and also pulling them up on the Dropbox app in iOS.

Want blog posts sent directly to your email?

Sign up to get emails from Logos Creative! You'll get the latest blog posts and an occasional extra email. Unsubscribe (easily) at any time.

October 24, 2012 — 8 Comments — In Blog, PowerPoint, Presenting, Tutorial
  • Phil Swallow

    Thanks. Two further tips.

    1. In the notes section of each slide, type the slide number at the top of the notes, then you can more easily identify the notes in the final text file.
    2. One extra step I needed to do in Acrobat was Recognise Text, before I could get the menu for File / Save As / More Options / Text (Plain). I skipped all the errors about rendering text.

    I used this to export the notes as a script for import into prompting software on my iPad. Thanks again

    • Cliff Seal

      Great tips, Phil. Thanks for sharing!

  • Jotaf

    Thanks! However, I found the native way of doing it is the following (from a MS knowledge base article)

    Go to: File > Save & Send > Create Leaflets (or similar name)

    Then, click either the “Notes next to slides” or “Notes below slides” check box.

    You’ll get a Word file with slide thumbnails and the notes next to them! Just edit the table to your liking and voila.

    • Thanks for the tip, Jotaf. I needed to be able to get everything in plain text, so your route didn’t work for me. Glad you found a solution, though!

  • Pingback: Finding Your Voice - Logos Creative()

  • eris discord

    I don’t know when this was introduced but in Microsoft PowerPoint 2016 you can go File > Export > Create Handouts. what this will do is import everything into Word with little thumbnail versions of the slides that are easy to delete. leaving just the notes and maybe the slide name

    • Thank you for the tip, I had no idea! Works very well too.

  • danielsdesk

    This is exactly what I needed in Powerpoint for Mac 2011! Thank you!!